Igniting Business Growth with More Profit and More Time

10 Apps I Can’t Run My Business Without

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Being a business owner comes with a steep learning curve. Over the past few years, I’ve found 10 apps that help me effectively juggle the never-ending to-do list that always seems to be there and the circus of responsibilities that comes with owning and running a business.

These apps have helped my team and me streamline workflows, increase productivity, increase communication, spark creativity, and more! I hope you find inspiration for your business as well. If you see an app you’d like to try out, check out the special offers and discounted rates linked below!


QuickBooks is the lifeblood of my business. Not only do I use QuickBooks Online to accurately keep track of my business expenses, generate invoices, and manage my finances, but I coach other business owners on how to get the most out of this accounting software and gain financial clarity. It integrates with QuickBooks Time for accurately billing invoices, ADP to pull in payroll reports, Synder for external sales, Dubsado for tracking paid invoices, and Mailchimp for clienteling and communication. QuickBooks Online makes it easy to organize and keep track of all of your business’s accounting needs in one place.

Special Offer: One FREE month trial + 50% OFF for three months


QuickBooks Time is a time tracking and employee scheduling software. It offers accurate time tracking by letting employees clock in and out from their phone, tablet, or computer and is able to be reviewed in real-time by the business owner. It integrates with ADP to accurately pay employees and contractors for time worked. The app also offers employee scheduling and improved employee compliance.


ADP is an HR dream. In a nutshell, it simplifies how you pay and manage your employees. It offers full-service payroll capabilities and allows my clients to stay in compliance with their state’s payroll requirements and will provide retirement recommendations and services based on your business model. It also allows you to keep track of benefits and any other vital HR information you may need for your team.


Synder is a third-party software that allows you to connect all your sales channels like Shopify, Amazon, and eBay in one place and sync to QuickBooks Online. It also brings in sales from your payment processors like Stripe, PayPal, etc. Personally, I use it to accurately track my clients’ e-commerce transactions, including sales and fees, from multiple channels into Quickbooks Online.


Google Workspace (formerly known as G Suite) is a cloud-based productivity suite that allows your team to all have access to and collaborate on documents, spreadsheets, presentations, calendars, and more. You can also create a personalized email address using your unique domain. Team members can work in real-time editing, commenting, and sharing files. It also offers integration, customization, and is protected by advanced security measures.


Dubsado is a CRM (Customer Relationship Management) software for small businesses or freelancers. It has so many useful features to organize leads, clients, projects, and workflows. You can also use Dubsado to embed lead capture forms into your website, landing page, and social media. It’s a great place to keep all of your client information from their contact to project details, invoices, and contracts. It also allows you to automate nearly the entire client onboarding process, specific to your branding. It truly takes the chaos out of customer management.

Dubsado also makes appointment scheduling so much easier. You can use a direct link to your calendar to allow clients or customers to schedule a time that works for them, and you, without all the back and forth. It has drastically decreased our no-shows and saved so much time in appointment setting. It’s easy to customize, integrates with our Google Calendar, and sends automatic appointment reminders to both parties.

Special Offer: 20% OFF your first month or year with code ‘riseupbookkeeping’


Slack is a messaging app you can use on your desktop or mobile device, simplifying communication between team members. It’s basically a professional, modern version of AIM Messenger. You can send direct messages to one person or a whole team while creating channels for specific teams or projects. It’s easy to send documents and keep them in one place for easy access in the future and notifies you when someone shares a document with you on Google Drive. You can also integrate Slack with your Google Calendar to set reminders and alerts for upcoming events and meetings. This is an app I always have easily accessible and use every single workday.


ClickUp is a project management and productivity tool. It lets you create a customizable workspace to keep track of your events, deadlines, tasks, etc. You can toggle between calendar views, boards, lists, workflows, and timelines. I love the collaboration feature that allows my team to assign tasks to certain people, set due dates, and provide feedback. This app also integrates with Slack and allows my team and me to create tasks for ClickUp directly in Slack or set reminders in ClickUp that will show up in Slack.


Mailchimp is a marketing platform that allows you to focus on growing your audience and improving your marketing campaigns. I use it to create and send all of our email marketing material. You can segment audiences, automate campaigns, and keep track of analytics. I also love that Mailchimp allows you to create and publish custom landing pages to make it easier to capture leads and drive conversions.


Canva is a user-friendly graphic design tool that offers design templates for digital and print marketing material. It offers a huge variety of designs for social media, flyers, presentations, business cards, and so much more. I customize everything to my business branding (colors, fonts, logos, etc.) and it makes it so easy to create professional-looking graphics in a flash (my social media manager and copywriter use this way more than I do and they RAVE about how easy it is to use). And because the branding aspect is so simple to use, all of my content looks cohesive even if different people are working on it.  And, they offer a free version that is usually more than enough to get by!

There are so many useful apps available to help business owners, but these have really been beneficial to the success and efficiency of my business over the past few years. While I love every single one of these apps, I don’t suggest trying to download and use them all at once. Start with the app or apps that jumped out to you most and would start making your life easier and more efficient immediately. I hope I’ve inspired you to try out a new app or software that lifts some of the heavy weight of owning a business. I’d love to hear about your favorite apps or software I may not have mentioned above!

I have a few more special offers that will be available soon for some of the apps mentioned above! If you’d like to be notified about those when they become available sign up below.

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